Name Badge Printer Rentals
Epson C4000 Badge Printer
Color Inkjet Label Printer, 4″ Max Print Width, USB, LAN, WiFi
Event production · Nationwide
Best event equipment rentals
The best event equipment rentals for conferences, trade shows, and hybrid events — name-brand projectors, displays, audio, and computing from Hartford Technology Rentals. Get a same-day quote.
3 depot cities · 24/7 on-call technicians · 50 states served
The Best Event Equipment Rentals for Seamless Execution
Every successful event starts with reliable technology. The right equipment connects presenters, engages attendees, and ensures every part of the experience runs smoothly. Whether you’re managing a corporate meeting, hosting a large-scale conference, or building a dynamic trade show presence, dependable technology is the backbone of your operation.
Hartford Technology Rentals supplies professional-grade event equipment trusted by planners across the country. Every device is sourced from top-tier manufacturers, tested for quality, and supported by 24/7 technical assistance. This combination of premium gear and expert support keeps events on schedule, on budget, and stress-free.
Below is a breakdown of the most essential categories of event equipment and how each helps you deliver a polished, professional experience.
Zone · Check-in
Registration and Check-In Equipment
The registration area is where your event begins. It’s the first point of contact for attendees and sets the tone for everything that follows. A slow or confusing check-in process can create immediate frustration, while an efficient, technology-driven setup creates confidence and excitement.
Event registration tools have evolved far beyond clipboards and spreadsheets. With the right mix of printers, tablets, and smart devices, you can move attendees through check-in quickly, generate badges on demand, and sync data in real time. This not only saves time but also eliminates human error and supports a modern, professional image.
Recommended Rentals
- Name Badge Printers – Fast, reliable badge printers allow you to create professional, durable badges in seconds. Ideal for large conferences or high-traffic registration areas.
- ID Card Printers – Secure ID printing helps control access to sensitive areas, making them a smart choice for corporate meetings and multi-day events.
- iPads and iPhones – Enable check-in apps, digital ticket scanning, and on-the-spot registration. Their portability makes them ideal for flexible or mobile check-in stations.
- Microsoft Tablets – Perfect for front-desk staff or self-check-in kiosks that integrate directly with event software platforms.
Tip: Combine your tablets with badge printers and cloud-based software for instant syncing between devices and real-time attendee tracking.
ID Card Printer Rentals
Zebra ZC10L ID Card Printer
300 DPI Single-sided printing Color or Monochrome Edge-to-edge printing Photo-quality images 195 CPH Color print speed 360-410 CPH Mono print speed 200 card feeder capacity (24mil)
Microsoft Tablet Rentals
Microsoft Surface Pro 7
i5-1035G4, 8GB, 256GB, 12.3″, Type Cover, AC Adapter, Win 10
Zone · Main stage
Presentation and Display Equipment
Your presentations are the core of your event’s message. Whether it’s a keynote session, company announcement, or training seminar, you need technology that guarantees clear visuals and flawless performance. Presentation equipment should enhance communication, not distract from it.
High-quality displays and projectors help your speakers command attention. Well-calibrated screens ensure every attendee sees crisp, vibrant visuals. Meanwhile, digital podiums and studio cameras bring an extra layer of professionalism that elevates your brand’s image.
Recommended Rentals
- Laser Projectors – Deliver high-lumen brightness and crisp detail even in large or well-lit rooms. Ideal for keynotes or product launches.
- Projection Screens – Choose from various sizes and aspect ratios to fit your venue and audience layout.
- Digital Podiums – Give presenters everything they need in one place, including microphones, touch controls, and integrated connections for laptops and tablets.
- Studio Cameras – Record or stream sessions in broadcast quality for hybrid audiences or post-event marketing use.
Tip: Match projector brightness and screen size to room lighting and capacity for the best visual clarity.
Projection Rentals
Panasonic 12,000 Lumens Laser Projector
Delivering 12,000 lumens in a very compact and lightweight body that offers flexible installation options. Great for auditoriums and museums. Multiple lens options available.
LED Video Wall Rentals
P1.86 LED Poster Totem
Panel Size: 640 × 1920 mm (standard totem format) Resolution: 344 × 1032
Presentation Rentals
D’San Perfect Cue Signaling System
Get the versatility of an event staging tool with a D’San PerfectCue rental . The light and sound signaling system rental allows presenters to send signals to the AV team using a w
Zone · Breakout rooms
Hybrid and Breakout Room Technology
Today’s events are often hybrid, blending in-person participation with virtual engagement. Breakout sessions are where collaboration happens, so your equipment must be reliable, adaptable, and capable of supporting two-way communication between live and remote attendees.
Without the right setup, technical glitches can disrupt flow and reduce engagement. Hartford Technology Rentals helps you prevent that by supplying conferencing solutions that maintain audio and video quality even under heavy use. These systems make it easy to connect rooms, share screens, and include every participant—wherever they are.
Recommended Rentals
- Conference Phones and Systems – Deliver clear, two-way communication for hybrid meetings or small group discussions.
- Laser Projectors and Screens – Ensure presentations look sharp in smaller breakout spaces.
- Microphones and Speakers – Maintain consistent sound across rooms and prevent audio dropouts.
Tip: Test every conferencing setup in advance, and whenever possible, use a wired network connection to reduce lag and improve reliability.
Virtual Meeting Kits
Professional Virtual Meeting Kit
Includes: i7 15.6″ Laptop Thor Maximus 4K Fly Camera w/ tripod Shure wireless mic kit BlackMagic Web Presenter Tripod Light Kit Our professional presentation kit is designed for ex
Camera Rentals
Insta 360 Pro Camera
The Insta360 Pro is jam-packed with premium features found on higher end cameras such as real-time stitching, image stabilization, 120fps shooting mode and much more. The Insta360
Zone · Expo floor
Exhibit and Tradeshow Booth Equipment
Trade shows are competitive. Every booth is vying for attention, and your technology can be the deciding factor between being noticed or overlooked. The right displays make your brand pop, draw visitors in, and communicate your message clearly.
Large-format monitors, tablets, and touchscreens help you create immersive, interactive experiences that keep visitors engaged longer. With Hartford Technology Rentals’ high-resolution displays, your booth becomes a visual anchor on the exhibit floor.
Recommended Rentals
- Monitors and Displays (up to 98”) – Grab attention with vivid, large-scale visuals for presentations, video loops, or product demos.
- Touchscreen Displays – Encourage visitor interaction through navigation menus, product selectors, or lead capture forms.
- Tablets – Perfect for product showcases, quick digital sign-ups, or collecting leads directly from attendees.
Tip: Use high-quality video loops or interactive elements to keep attendees engaged and maximize your booth’s visibility.
Lighting Rentals
Barndoor Video Light
-Color 660 LED -Color Temperature Range: 3200K to 5600K -Ultra High CRI 97+ -AC or Rechargeable Battery Power Option
Event Printer Rentals
Epson C4000 Badge Printer
Color Inkjet Label Printer, 4″ Max Print Width, USB, LAN, WiFi
Charging Station Rentals
Goal Zero Yeti 1000 120V Portable Power Station
GOAL ZERO Yeti 1000 5G 120V Portable Power Station & Wall charger
Gaming Computer Rentals
MSI Aegis RS i7-13700KF RTX 4070Ti
MSI Aegis RS i7-13700KF, 32GB, 2TB, RTX 4070Ti, Win 11 Pro
Why Professionals Choose Hartford Technology Rentals
Event planners choose Hartford Technology Rentals because they know quality and reliability matter. Every piece of equipment is sourced from top-tier brands, inspected for performance, and supported by experienced technicians. The company’s nationwide network ensures timely delivery, setup, and on-site support, even for complex multi-room or multi-day events.
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Top-Tier Equipment
Only proven, name-brand devices from trusted manufacturers.
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Rigorous Testing
Each item is checked before delivery for performance and compatibility.
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24/7 Technical Support
A team of experts available before, during, and after your event.
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Nationwide Service
Rapid shipping, setup, and pickup across major U.S. markets.
Run the whole event on one quote
Event success depends on precision, timing, and dependable technology. From registration tablets and projectors to large-format displays, the right equipment transforms logistics into a seamless experience.
Hartford Technology Rentals provides the hardware, expertise, and reliability you need to execute events with confidence. Whether you’re hosting a small seminar or a national trade show, their technology ensures everything runs exactly as planned.
Contact Hartford Technology Rentals today to discuss your event and get a customized quote.
Same-day response on every request